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1. The name is …………. Clacton Chamber of Trade & Tourism Rules
2. The registered office of the Chamber of Trade & Tourism will
be the address of the current secretary [Tracy Mead’s address to
be inserted – business or home????]
3. The objects [“the principal objects”] for which the Chamber
is established are the promotion of all areas of business in
Clacton.
4. To provide and develop business services to members and to
work with the whole Clacton Community on projects / events that
will benefit Clacton.
Clacton in Bloom / Late Night Shopping-or any other event, This
is now being placed under the banner of Clacton Community
Projects, and will continue under the guidance of the Clacton
Chamber of Trade & Tourism. [see attached paper for the
breakdown of the new structure of the chamber.
5. Each member of the association undertakes to contribute to
its assets, a membership fee which is payable every year at
£40.00 for a 12 month period. [This fee may be changed – only at
the Annual General Meeting.] With an optional fee of £20.00 for
company details to be placed on the Chamber website.
The Chamber is set up as a non profit organisation and any
surpluses are re-invested in projects, the chamber members deem
possible.
6. If on the winding up of the Chamber there remains any surplus
after the satisfaction of all its debts and liabilities, the
surplus shall not be distributed among the members of the
Chamber, but shall be transferred to some other body [whether or
not it is a member of the chamber], having objects similar to
those of the Chamber, or to another body, the objects of which
are charitable.
Membership
“The Committee” means the ruling body for the Chamber of Trade &
Tourism.
“Bye-law” means any bye-law from time to time in force which has
been duly made by the Board pursuant to these Articles or any of
them.
“The Chamber” means………………..Clacton Chamber of Trade & Tourism
“Committee” means any committee, sub-committee, panel, working
party
“Chamber AGM” means a meeting of the Chamber held every year.
“Elected Members” means a member of the Chamber elected by the
Members or appointed to fill a vacancy.
“The Officers” means the President, Vice President, Chairman,
Vice Chairman, Treasurer, Secretary and Minutes Secretary,
including disabled representative one or two persons.
“The Secretary” means any person appointed from time to time to
perform the duties of the Secretary of the Chamber of Trade &
Tourism.
“Year” where the context so admits means a calendar year from
31st March to 1st April each year.
Membership shall be open to:-
[a] individuals who are in business on their own account
[b] all companies within Clacton
[c] any other individuals, [to sit on the sub committees] they
will not be a member of the but will assist in any projects.
The Council may admit to Honorary Membership of the Chamber for
such period as it may determine:-
[a] individuals whom the Chamber considers are distinguished in
statesmanship, diplomacy, commerce, finance, industry, trade and
transport.
[b] individuals whom the Chamber considers have rendered special
service to the Chamber or a Founder, or to the Chamber movement.
[c] An Honorary Member shall receive notice of and shall be
entitled to attend all General Meetings to speak but not vote.
An Honorary Member shall not be required to sign any application
for membership or pay any fees or subscriptions.
[d] All applications for membership shall be made in writing in
such forms [containing an undertaking to be bound by the
Constitution of the Chamber if elected].
[e] Only fully paid up members shall be entitled to vote at
meetings of the Chamber.
GENERAL MEETINGS OF MEMBERS
1. The Chamber shall hold a general meeting in every years as
its Annual General Meeting at such time and place as may be
determined by the Committee, and shall specify the Meeting and
such in the notice calling it, at least 14 days prior to such a
meeting. No longer than 15 months should elapse before each AGM.
2. All general meetings, other than annual general meetings,
shall be called Extraordinary General Meetings.
3. An annual general meeting and an extraordinary general
meeting called for the passing of a special resolution shall be
called with at least fourteen clear days’ notice. All other
extraordinary general meetings shall be called by at least 7
days’ notice. With the consent of all the Members entitled to
attend and vote at the meeting. The notice of a meeting shall
specify the time and place of the meeting and in the case of the
special business the general nature of that business, and shall
be given to all Members, members of the Committee and auditors.
4. No business shall be transacted at any general meeting unless
a quorum is present. This must consist of at least four persons
entitled to vote upon the business being transacted, each being
a Member.
5. If such a quorum [4] is not present within half a hour from
the time appointed for the meeting, or if during a meeting such
a quorum cases to be present, the meeting shall stand adjourned
to the same day in the next week at the same time and place or
to such time and place as the Committee may determine, and if,
such adjourned meeting a quorum is not present within half a
hour from the time appointed for the meeting, the Members
present in person or through a person connected with a Member or
by proxy or by duly authorised representative shall be a quorum.
6. The Chairman may, with the consent of a meeting at which a
quorum is [4] present [and shall if so directed by the
meeting,], adjourn the meeting from time to time and from place
to place, but no business shall be transacted at an adjourned
meeting other than business which might properly have been
transacted at the meeting had the adjournment not taken place.
When a meeting is adjourned for fourteen days or more, at least
seven clear days’ notice shall be given specifying the time and
place of the adjourned meeting and the general nature of the
business to be transacted. Otherwise it shall not be necessary
to give any such notice.
7. A resolution put to the vote of a general meeting shall be
decided by a show of hands unless before, or on the declaration
of the result of, the show of hands a poll is duly demanded.
[a] by the Chairman: or
[b] by a least four members having the right to vote at the
meeting:
and a demand by a person as proxy for or duly authorised
representative of or a person connected with a Member shall be
the same as the demand by a Member.
If in the event the Chairman, Vice Chairman, or secretary, are
not present at the said meeting, then the president or vice
president will preside on their behalf
THE COMMITTEE
1. The Committee shall consist of:-
[a] the President and Vice President
[b] the Chairman and Vice Chairman
[c] up to four [4] individuals [each a Member or a person
connected with a Member], who are either subscribers or
appointed by the Committee to fill a casual vacancy.
[d] In case of any vacancy occurring in the office of President,
then the vacancy shall be filled by the Vice-President who shall
cease to be Vice-President, and shall hold office as President
for the remainder of the period the person he/she has succeeded
would have continued in office and for the ensuring year.
[e] The committee shall meet at every three months [i.e.
quarterly].
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